City Council Business Meeting on November 18 at 9:00 a.m.

The Palm Coast City Council meets regularly to discuss and vote on official City business. These meetings are open to the public, and Palm Coast residents are strongly encouraged to attend. An increase in public engagement helps to build a stronger sense of community, increase valuable discussions, and decrease division.

The agenda for the City Council Business Meeting on Tuesday, November 18, 2025, at 9:00 a.m. will be as follows:

Proclamations

The following proclamations will be made:

1. The City Administration will proclaim November 2025 as Shirley Chisholm Month. The Shirley Chisholm Trail along Pine Lakes Parkway, dedicated on November 30, 2022, and sponsored by the Democratic Women’s Club of Flagler County, serves as a tribute to her trailblazing spirit, advocacy for equality, and profound impact on the community.

Presentations

The following presentations will be made:

1. City Administration will present the Flagler County FY 2026-35 Transit Development Plan (TDP) Update. This Plan will serve as the strategic guide for public transportation in Flagler County over the next 10 years. 

Minutes

The following minutes will be confirmed:

1. November 4, 2025, Business Meeting
2. November 13, 2025, Special Workshop Meeting

Discussion

The following items will be presented for discussion:

1. Human Resources will discuss the finalists for the City Manager position following their one-on-one interviews, public interviews, and community Meet and Greet that took place on Thursday, November 13. City Council is expected to make a selection on which finalist to hire and to appoint a City Council Member to negotiate the contact with the selected finalist. 
2. City Administration will discuss the appointment of the Vice Mayor for the Fiscal Year 2025-2026. Section 5(b) of the City Charter states that there will be an annual election for Vice Mayor and that “such election shall take place at the first meeting after the General Election or at the organizational meeting during years when there is no election.” 
3. City Administration will present for discussion the City Council Liaison Appointments for Fiscal Year 2025-26. The members of the Palm Coast City Council serve on various regional boards and committees. The appointments are reviewed annually.
4. The Finance Department will present an appeal of bid protest to the City Administration regarding solicited bids for the provision and installation of a new odor control unit for Pump Station 32-2. The City Council will hear this item as part of the appeal process.

Ordinances Second Read

The following ordinances will be presented:

1. The Community Development Department will present an ordinance to redefine commercial vehicles and allow for exceptions in residential zones. The City Council finds that it is necessary to amend Section 44-34(c) of the Code of Ordinances to redefine commercial vehicles and allow for exceptions in residential zones. 

Resolutions

The following resolutions will be presented:

1. The Finance Department will present a resolution to approve a budget amendment for the 2024-25 Budget relating to the appropriations of funds for the Transportation Impact Fee Fund, Old Kings Road Special Assessment Fund. The Old Kings Road Special Assessment Fund and Transportation Impact Fee Funds interfund transfers needs to be increased by $40,000 to match actual amount recorded for the special assessment district for the end for Fiscal Year 2025. 
2. The Community Development Department will present a resolution to establish the Downtown Urban Core Tenant Improvement Grant Program to attract more private businesses to the Town Center area. To expand economic activity within the CRA limits, a grant will incentivize the attraction and financial feasibility of operating restaurant and retail businesses through financial tenant improvement build-out assistance in this area. Funds for this grant program have been appropriated in the Economic Development Budget.
3. The Community Development Department will present a resolution to approve a Consolidated Annual Performance and Evaluation Report (CAPER) to record the activities funded through the Community Development Block Grant. In accordance with the regulations for the CDBG program, participants are required to complete an annual performance report called the CAPER.
4. The Community Development Department will present a resolution to amend the Interlocal Agreement between Flagler County and the City of Palm Coast regarding the State Housing Initiative Partnership Program. The updates include greater clarity regarding roles in appointments, reporting, and implementation.
5. The Community Development Department will present a resolution to amend the Community Development Block Grant First Time Homebuyer Assistance guidelines. These updates will help strength the program by promoting fiscal responsibility to ensure future program stability while bring the city into conformity with common HUD practices enabling the city to help more future homeowners.

Consent

The following items will be presented for consent:

1. The Utility Department will present a resolution to approve a master price agreement with Pacific Star Corporation and Core & Main LP for lab reagents and supplies.
2. The Utility Department will present a resolution to approve a piggyback contract with the Cobb County Board of Commissioners and HD Supply Facilities Maintenance LTD for maintenance, repair, and operating supplies.
3. The Engineering Department will present a resolution to approve a piggyback contract with the Board of County Commissioners of Nassau County and Transmap and Expenditures for road pavement condition assessment services.
4. The Information Technology Department a resolution to approve service orders for Fire Stations and Data Center Fiber Construction Projects.
5. The Information Technology Department will present a resolution to approve a piggyback contract with NASPO and The Redesign Group for IT equipment and services.
6. Parks and Recreation will present a resolution to approve a piggyback contract with Omnia Partners and BSN Sports LLC for athletic and physical education supplies.

Public Comments will be opened at the beginning and end of the workshop in accordance with Section 286.0114, Florida Statutes, and pursuant to the City Council’s Meeting Policies and Procedures. Each speaker will approach the podium, provide his/her name, and may speak for up to 3 minutes.

Public comments on non-agenda items will be limited to 30 minutes at the beginning and end of each meeting. This schedule is subject to change due to holidays or other unforeseen circumstances. Residents are encouraged to visit the Palm Coast City Council meeting webpage for the latest schedule and agenda updates.

In addition to City Council meetings and workshops, residents are encouraged to participate in a variety of public meetings—including advisory boards, committees, and special sessions—taking place over the next week. Attending in person, tuning in live on the City’s YouTube channel, or reviewing meeting materials online are all great ways to stay informed and engaged in local government.

Upcoming Meetings:

• Charter Review Committee – 11/17/2025, 6:00 PM
• Planning & Land Development Regulation Board (Land Development Code Workshop) – 11/19/25, 5:30 PM

Business meetings and workshops are open to the public and are streamed live on the City’s YouTube channel. Meeting agendas for all public meetings are posted in advance of each meeting on the City’s website. All agendas can be viewed here.

If you wish to obtain more information regarding the City Council’s agenda, please contact the City Clerk's Office at 386-986-3713. In accordance with the Americans with Disabilities Act, persons needing assistance to participate in any of these proceedings should contact the City Clerk at 386-986-3713 at least 48 hours before the meeting.

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